As soon as you have a rough idea of how many guests will attend your wedding, it is best to meet with caterers. However, before you have that first meeting, it is very important to make sure you know your budget, any specific dietary concerns that will impact many of the guests and what time of the day your wedding will be. Therefore, consider the following tips as you meet with prospective caterers.
If Money Is A Concern, Ask For Self-serve Food Stations And Meatless Meals
When you want a beautiful wedding, but need to minimize the expenses as much as possible, it is time to be creative.
For example, instead of paying for servers to bring pre-plated food by each person, a less expensive choice could include a self-serve food station. A self-serve food bar will also reduce the number of servers and other food professionals you needed.
You may find that by taking away the common question of “Chicken or beef”, your food costs will diminish. You can do so by offering a meatless pasta dish or by providing appetizers, desserts, and assorted sides without meat.
Ask About Scheduling The Wedding During The Mid-afternoon
Another popular choice is to schedule the wedding when it is not near a mealtime. Mid-afternoon is a good time, so you could have cake, punch and hors d’oeuvres.
Similarly, you see that the overall catering costs will go down when full meals are not provided, as there will be fewer dishes and even the seating arrangements can change.
Since there will be less food and a shorter time it will be consumed, you may find that your caterer either will not need to rent tables and chairs or will need to rent fewer of them.
Make Sure You Let All Prospective Caterers Know About Specific Dietary Preferences or Needs
Today, it is common to need to plan for a few vegetarians or vegans, and doing so is not a huge challenge most of the time.
However, if a large number of your guests have other dietary needs, it is best to let the food professionals with whom you are speaking know as soon as possible. For instance, 1 in 133 people in the United States suffer from celiac disease and at least another 6% have non-celiac gluten sensitivity.
If you know that many of your guests cannot tolerate gluten or that their religious preferences forbid consuming certain foods, let the caterers know as soon as possible. That way, the quote you are given is accurate and you can plan accordingly.
In conclusion, planning a wedding is very challenging and there are many details to consider. Fortunately, you can make it less stressful to plan for the food, beverages, and other dining details by following the above advice.